Airbnb Inventory Checklist for Hosts & Co-Hosts (Free Template)

What​ Is​ an Airbnb Inventory Checklist?

An Airbnb inventory checklist​ іs​ a structured list​ оf all items inside your vacation rental property. Such as furniture, supplies, linens, consumables, safety equipment, and amenities.​ It helps hosts track what exists, where it belongs, its condition, and when it needs replacement.

Unlike a simple shopping list, a proper Airbnb inventory list supports daily operations, cleaning turnovers, damage tracking, and guest satisfaction.

Why​ an Airbnb Inventory Checklist​ Is Important

Inventory​ іs directly tied​ tо guest experience and operational control.​ Strong inventory systems are​ a hidden advantage behind many Superhost listings. A complete Airbnb supply list helps you:

• Maintain consistent standards across stays
• Prevent last-minute supply shortages
• Reduce stress during turnovers
• Control replacement costs
• Protect reviews and cleanliness scores

Airbnb Inventory Checklist by Room

Each room in your property plays a specific role in guest satisfaction. Proper inventory ensures comfort, convenience, and a positive impression. In this section, we break down room-by-room essentials and explain why each area matters.

Living Room Inventory Checklist

The living room sets the tone for the entire stay. Guests judge comfort, accuracy, and value within minutes of entering, so missing or damaged items are quickly noticed. A well-stocked living area supports relaxation, entertainment, and a sense of trust in your listing.

• Sofa or chairs seating for full occupancy
• Coffee table or side tables, dining table, adequate lighting
• Smart TV with remote
• Streaming or cable instructions
• Wi‑Fi router
• Living room entertainment 
• Lamps with working bulbs
• Blackout curtains or blinds, books/magazines
• Basic decor (minimal and durable)

Extras: Safety features (first-aid kit, fire extinguisher, Smoke detector, carbon monoxide detector, and flashlight) for a complete guest experience.

Bedroom Inventory Checklist

Bedrooms directly affect sleep quality, which in turn strongly influences reviews. Having sufficient inventory allows people to rest comfortably, and having backups prevents last-minute issues. Make sure you get this done on time:

• Bed frame and mattress
• Mattress protector
• Pillow protectors
• Pillows (firm and soft options)
• Complete sheet sets (minimum two per bed)
• Blanket or comforter and hangers
• Lamps or bedside tables
• Dresser/closet or wardrobe
• Mirror, blackout blinds/curtains
• Alarm clock, power strip/outlets/smart lock
  
  

Tip: Backup linens are essential for smooth turnovers and emergency replacements.

Bathroom Inventory Checklist

Bathrooms carry the highest expectations and the lowest tolerance for mistakes. Even a clean bathroom feels unprepared if essentials are missing. Inventory consistency here protects cleanliness scores and reduces guest messages.

• Bath towels​ (2 per guest)
• Hand towels
• Washcloths
• Bath mat
• Outdoor shower
• Toilet paper (extra rolls)
• Hand soap
• Shampoo and conditioner
• Body wash​ оr soap
• Hair dryer
• Trash bin with liners
• Toilet brush, bathroom cleaning spray
• Plunger, air freshener, and basic first-aid kit.
  
  

Remember: Bathrooms heavily influence cleanliness and accuracy ratings.

Kitchen Inventory Checklist

Guests don’t have to cook full meals, but they do expect the kitchen to be functional. Missing basic things quickly makes you frustrated, especially if you’re staying for a long time.​​ A complete kitchen inventory leads to better reviews and longer reservation durations.

• Plates and bowls
• Pots, pans, baking sheets
• Cutting board, cutlery 
• Can opener, wine opener
• Glasses and mugs
• Cutlery sets
• Cooking knives
• Cutting board
• Cooking utensils
• Microwave
• Stove, oven оr cooktop
• Refrigerator
• Kitchen towel
• Salt, pepper, oil, sugar, coffee, and tea.
• Coffee maker​ оr kettle
• Dish soap and sponges
• Paper towels
• Trash bags
• Dishwasher tabs, all-purpose cleaner.

Dining Area Inventory Checklist

Dining areas are good places to share meals, work, and spend time with friends. When people move in groups, they notice even small gaps, such as missing chairs.

• Dining table
• Chairs for maximum occupancy
• Placemats​ оr table cover
• Serving utensils

Laundry Area Inventory Checklist (If Applicable)

Laundry access​ іs especially important for long stays. When inventory is incomplete, guests often overuse towels or linens, increasing wear and replacement costs.

• Washing machine
• Dryer​ оr drying rack
• Laundry detergent
• Iron and ironing board
• Storage shelf​ оr basket
• Keyless entry, welcome gift note.

Airbnb Cleaning & Restocking Inventory Checklist

Inventory cleaning and restocking listings matter because it ensure consistent inventory turnover, guest satisfaction, and operational efficiency. Without a proper care or adequate Airbnb supplies checklist, it can lead to delays, extra costs, and negative reviews. Here’s the list you have to keep accessible:

An Essential Cleaning Inventory

• Surface-safe all-purpose cleaner
• Spray or wipe disinfectant
• Clean glass
• Floor cleaner for tile, wood, and laminate
• Microfiber dusters and cloths
• Spray mop or bucket mop
• Broom/dustpan
• A hoover, vacuum cleaner
• Scrub sponges and brushes
• Rubber gloves
• Multi-sized trash bags
• Used-linen laundry bags
  
  

➤ Check out our Airbnb cleaning checklist.

Essential Restocking Airbnb Supplies List

• Hand and bath towels (backups)
• Bath mats, washcloths
• Bedsheets, pillowcases, blankets
• Toilet paper, paper towels
• Shampoo, conditioner, body wash
• Dish and hand soap
• Sugar, coffee, tea, and basic condiments (optional for hospitality)
• Cleanup cloths and trash bags

Guest Essentials & Safety Items Checklist

Missing guest essentials and safety items can lead to complaints, liability claims, and negative reviews. A proper checklist can save you from there. Also, make your property safe, compliant, and guest-ready.

• First aid kit
• Fire extinguisher
• Carbon monoxide and smoke detectors
• Flashlight, extra batteries
• Contact information for emergencies
• House rules and safety instructions

Outdoor & Extra Amenities Inventory Checklist

Outdoor spaces and additional essential amenities drive more bookings, but they’re easy to overlook. These items are exposed to the weather and are more likely to be damaged.​ If you continue to track these items, they remain usable, safe, and ready for review.

• Patio chairs and tables for the dining area
• BBQ grill and tools
• If applicable, beach or pool towels
• Use umbrellas or shades.
• Outdoor lighting
• Private patio or balcony
• Sun launger
• Kyak (optional)

High-Risk Inventory Items Airbnb Hosts Often Lose

Some Airbnb host checklist of items are more likely to break or disappear. A lack of tracking frustrates guests by obscuring losses. Avoid shortages and unexpected replacement costs by monitoring high-risk items.

• Pillows and towels
• TV remotes
• Cutlery, glassware
• Cellphone chargers
• Small devices

Digital Airbnb Inventory Checklist (For Remote Management)

A Digital Inventory Checklist (for Remote Management)​ іs​​​ an online system for tracking, updating, and managing all Airbnb checklist​ оf items without being on-site.​​​ It allows hosts, co-hosts, cleaners, or virtual assistants to monitor inventory in real time and keep properties guest-ready from anywhere. Whats including​​​ іn it:​

• Room-by-room inventory list for Airbnb
• Item quantities and condition status
• Restock and replacement notes
• Photo references for verification
• Date and responsibility tracking
• Low-stock and missing-item flags
• Cleaning and maintenance confirmation
• Smart device and appliance status
• Notes for damages​ оr guest issues

Inventory Tracking Methods for Airbnb Hosts

Inventory only works when it’s tracked consistently. The method you choose should align with the number​ оf properties you manage and the level​ оf involvement you want. Without a clear system, items will get lost, guests will complain, and replacements will cost a lot.

Manual Inventory Checklist

A simple printed or digital list is checked after each guest is served. It works for one Airbnb property or hosts who are present. Covers the basics, but it’s hard to keep track of amounts or history.

Printed​ оr digital checklist

For most hosts, this is where they start. A simple Airbnb list of items that should be in the house that is checked every time a guest leaves.

Pros

• It’s simple to set up.
• There is no need for tools or training.
• Works well for one home
  
  

Cons

• It’s easy to forget to update
• No tracking of history or usage
• Problems are found late, not early.
  
  

Manual checklists are fine​ at the beginning. They stop working once you scale​ оr manage remotely.

Spreadsheet-Based Inventory Tracking

This is the most useful upgrade for hosts who take their job seriously. With a shared spreadsheet, everyone can see the same stock at any given time. In simple terms, a real-time shared spreadsheet displays inventory for all users.

How To Keep Track Of:

• Put things in order by room.
• Add columns for amount and condition
• Flag items that are low on stock or missing
• After each checkout, make changes.
• Review every week
  
  

Spreadsheets add order without making things more difficult. It’s their job to find problems before guests do.

Inventory Management With Property Managers, VAs,​ оr Co-Hosts

Shared digital Airbnb inventory management checklists allow multiple people to report, restock, and check items. Holds everyone accountable and ensures standards are consistent across all properties.

With Clear Checklists Allow:

• The cleaners need to report missing items.
• VAs to keep an eye on restocks from afar
• Co-hosts to check the rules

   

Things go missing without a system, and no one knows when or why. It’s easy to see who is responsible when there is only one.

How Often Should Airbnb Inventory Be Checked?

You should cheack inventory after every guest for missing or damaged items. Do weekly or monthly reviews for restocking and wear, and a seasonal deep check for furniture, appliances, and overall condition.

• After Every Guest Checkout: Check all items in each room, replace used supplies, and note any damage. This keeps the property guest-ready and prevents complaints.
• Weekly Checks: Review consumables like toiletries, towels, and kitchen essentials. Catch low-stock items early before they affect guests.
• Monthly Audits: Inspect furniture, appliances, and high-use items for wear or damage. Plan replacements​ tо avoid surprises.
• Seasonal Deep Inventory Review: Go through the entire property, including rarely used items and outdoor amenities. Ensure everything​ іs safe, complete, and​ іn good condition.

Why Inventory Records Matter for Airbnb Resolution Center Claims

A written inventory shows what was in the house before the guests arrived.​​ It protects hosts from false damage claims, supports fair compensation, and ensures people are held accountable. Disputes are more difficult and take longer to resolve when there are no records.

What proof does Airbnb expect?

Airbnb requires photos, itemized lists, and condition notes. You can also request receipts or the cost of replacing the item. Claims are easier​ tо understand and are more likely​ tо​ be accepted when documentation​ іs clear and dated.​ Your case is weaker if your records are vague.

How does a checklist help during disputes?

A checklist can help with disagreements. A checklist shows you exactly what was there and how it was. It can be used to identify missing or broken items. When used regularly, it reduces disagreements, accelerates Resolution Centre decisions, and prevents money from being wasted.

Airbnb Inventory Checklist Template (What to Include)

A good inventory checklist isn’t paperwork. It’s protection. It keeps your place consistent, your team aligned, and your claims defensible. If it’s vague, it fails. If it’s clear, it works every turnover. Airbnb superhost checklist make sure:

• Room-By-Room Structure: List items under each room. Living room, bedroom, kitchen, bathroom. This avoids missed items and keeps checks fast and repeatable.
• Quantity Tracking: Record exact counts. Towels, pillows, glasses, keys. Numbers remove guesswork and make shortages obvious.
• Condition Notes: Note wear, stains, or damage. Short, factual comments. This separates normal use from real damage.
• Photo Reference: Attach photos for high-value or frequently damaged items. Visual proof saves time during disputes.
• Date and Signature Field: Log who checked the inventory and when. This creates accountability and a clear timeline.

   

To make this easier, we offer a Free Airbnb Inventory Checklist PDF. It’s a printable, ready-to-use template you can apply immediately.

Who Should Manage Airbnb Inventory?

Inventory management only works when responsibility is clear. Someone must check items, record changes, and follow up on restocks. The right person depends on how you host, how many properties you manage, and how involved you are day to day.

• Self-managed hosts: Handle inventory directly for full control. Best for single properties or hosts who are hands-on and on-site.
• Co-hosts: Support daily and turnover checks. They help maintain standards and report missing or damaged items.
• Property managers: Oversee inventory at scale. They ensure consistency across multiple units and coordinate restocking and replacements.
• Virtual assistants: Track inventory remotely, review reports, and flag issues early. Ideal for hosts managing properties from a distance.

Final Thoughts

An Airbnb inventory checklist helps keep your property consistent, your costs controlled, and your guests satisfied.​ It prevents minor issues from becoming negative reviews or disputes. Track items room by room and review inventory after every stay. Keep records simple, clear, and up to date. When inventory is managed well, hosting becomes easier, cleaner, and more predictable.