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As more and more people are now open to travel for work, or simply work while traveling, the popularity of Airbnb short-term rentals has been through the roof. So, if you have a vacant property, you can easily list it on Airbnb for some extra income.
However, as a host, you need to make sure that you are renting the space to the right guests and make them feel comfortable and welcomed during their stay. That is where the Airbnb host checklist comes into play. With such a checklist, you can make sure you are completely ready for your upcoming guests.
In this article, I’m going to give you a comprehensive checklist to help you prepare for your Airbnb guests. In this checklist, I’ll discuss how you set up your business strategy, clean your rental space, and make your guests feel secure and comfortable.
Pre-Listing Preparation
Over the past decade, short-term rentals have boomed. Listing your property – be it a spare room, apartment, or unique space like a boat —- needs thorough research, a professional setup, and a clear understanding of your target guests.
Here is a detailed pre-listing preparation checklist that you must have:
Local Regulation Checklist
You can be subject to hefty fines if you do not comply with local laws before listing your property to Airbnb. In addition, Airbnb has several policies that you will need to fulfill to list your property. Here is a list of things you need to take care of:
Local Regulation Checklist:
Check Short-Term Rental laws.
Understand Tax Requirements
Check HOA or Building Rules
Review Airbnb Hosting Policies
Once you have successfully checked all these boxes, you can start setting up your Airbnb account.
Setting Up Your Airbnb Account
As you confirm that you can host for the short term, you will need to start creating an attractive and professional Airbnb account. Here is a checklist that you can follow:
Sign Up and Complete Your Profile
Verify your identity
Set up your Payment information
Download Airbnb Application
Once your Airbnb account is set up, you can start defining your target audience.
Define Your Target Audience
Although you are renting your space for a short time, not all spaces are suitable for everyone. You cannot list your one-bedroom apartment for a family of 4 people or a remote cottage for a high-profile business mogul.
When you set up the right audience, it helps the right people to find your property and set an effective marketing strategy. Here is a checklist for you to help determine your ideal guest and marketing strategy:
Pick your ideal guest type
Analyze market trends
Design your space according to your audience
Set up your house rules
Determine a pricing strategy
Once you have gone through the whole pre-listing checklist, you’ll see a strong foundation for your Airbnb business. This will also help you appear professional and attract the right guests.
Essential Airbnb Host Checklist
As you have your target audience and a solid marketing strategy, it is time to make sure you offer your guests a comfortable and secure living space. Here is my checklist for making sure your space is safe, clean, and have all the essential amenities that your guests will need:
Safety and Security Checklist
No one wants to live in a space where they do not feel safe, especially if you are paying a hefty sum for the space. Therefore, as the host, you must make sure the space you are renting is safe for your guests. Here is a checklist you should go through:
Install and Test Safety Equipment
Smoke detectors (test batteries regularly)
Carbon monoxide detectors (especially if using gas appliances)
Fire extinguisher (place in the kitchen and near fireplaces)
Deadbolt locks and secure entry points
First aid kit (well-stocked with bandages, antiseptic, pain relievers, etc.)
Emergency lights or flashlights in case of power outages
Provide Clear Emergency Information
List emergency phone numbers (police, fire department, medical)
Write down the property’s address in case guests need to call for help
Include an evacuation plan in case of fire or other emergencies
Show guests how to safely use appliances, heaters, or fireplaces
Secure Your Property
If using a keyless entry system, change the codes after every guest
Ensure windows and doors have proper locks
Install outdoor security cameras (if permitted and disclosed)
Make sure the property’s exterior lighting is functional
Check for Hazards
Inspect electrical outlets and appliances for any damage
Ensure stairs, balconies, and railings are stable and secure
Place anti-slip mats in bathrooms and showers
Secure any loose rugs or furniture that could cause trips and falls
Once you have made sure your space has all the safety measures and they are working properly, you should start cleaning your rental space for your guests.
Cleaning Checklist
A clean space allows your guests to feel comfortable and at home. It will help them find a satisfactory space to live after a long journey and work in peace if they choose to. It will also help you gather better reviews for future success. Here is a checklist you should follow when cleaning the space:
Kitchen
Clean and disinfect countertops, sink, and appliances
Wash and put away all dishes, utensils, and cookware
Empty trash and replace the garbage bag
Wipe down the microwave, stovetop, and refrigerator
Stock essentials: dish soap, sponge, paper towels
Bedrooms
Change and replace fresh, clean linens and pillowcases
Dust surfaces, including nightstands, dressers, and shelves
Vacuum or sweep floors and under beds
Ensure ceiling fans and air vents are dust-free
Bathrooms
Scrub and disinfect the toilet, sink, and shower/tub
Restock toilet paper, soap, shampoo, and clean towels
Wipe mirrors and polish faucets
Empty trash bins and check for plumbing issues
Living Areas
Dust furniture, TV, and decor
Sweep or vacuum floors, rugs, and carpets
Disinfect high-touch surfaces (light switches, remotes, doorknobs)
Arrange furniture neatly and ensure a welcoming setup
Outdoor Areas (if applicable)
Clean patio furniture and outdoor seating
Sweep porches and walkways
Empty any outdoor trash bins
Once you have thoroughly cleaned your rental space, you should start stockpiling basic amenities for your guest’s convenience.
Basic Amenities
There is a list of essential things your guests will need the moment they arrive at your space. When you offer them to your guests, they will feel at home the moment they arrive and will give your space a better rating.
Here is a checklist you should follow:
Bedroom Essentials
Comfortable mattress with clean sheets and pillows
Extra blankets or space heaters (if needed)
Charging station or bedside outlets
Blackout curtains or blinds for privacy and sleep comfort
Bathroom Essentials
Shampoo, conditioner, and body wash
Toilet paper (at least two extra rolls per stay)
Fresh towels (bath, hand, and face towels)
Mirror and hairdryer
Kitchen & Dining Essentials
Plates, bowls, cups, and utensils
Coffee maker, tea, and sugar
Basic cooking essentials (oil, salt, pepper)
Pots, pans, and cooking utensils
Clean drinking water or bottled water supply
Entertainment & Convenience
Smart TV with Netflix, Hulu, or local channels
High-speed Wi-Fi with an easy-to-find password
Books, magazines, or board games for downtime
A local guidebook with restaurant and attraction recommendations
Miscellaneous Essentials
Laundry facilities (washer, dryer, detergent)
Free parking or information on nearby paid parking
Luggage racks or storage space for bags
Clear house rules and check-out instructions
With the help of this checklist, you will be able to offer your guests a safe, clean, and well-equipped living space. This will make your guests feel happy, give your rental better reviews, and lead to more bookings.
Creating a Welcoming Atmosphere for Your Guests
The decor of your rental space gives your guests a primary understanding of how their stay will feel. If you can make them feel comfortable at first glance, they will be more than happy to return to your space and recommend it to other guests.
Here is a checklist for you to make your guests feel welcome by going beyond the essentials:
Décor and Comfort Checklist
A cozy, well-designed space enhances guest satisfaction and sets your listing apart. Here is a checklist that you can follow:
Use Warm and Inviting Décor
Choose neutral, warm colors with pops of personality.
Add wall art, framed prints, or local-themed decorations.
Include soft lighting (lamps, fairy lights, or dimmable bulbs) to create a relaxing vibe.
Include Comfortable Seating and Sleeping Areas
Invest in a high-quality mattress, pillows, and fresh linens.
Provide plush cushions, throws, and blankets for extra comfort.
Arrange furniture to create a cozy, functional layout.
Maintain a Clean, Clutter-Free Space
Keep the space minimal but stylish—avoid excessive decorations.
Keep floors, surfaces, and furniture clean and dust-free.
Provide adequate storage space (drawers, closets, or luggage racks).
Consider Seasonal Comfort
Winter: Extra blankets, space heaters, warm drinks (tea/hot chocolate).
Summer: Fans, air conditioning, lightweight bedding.
Clear Instructions and Communication Checklist
Smooth, transparent communication eliminates confusion and enhances the guest experience. Here is how you can achieve it:
- Before Arrival: Send a Welcome Message
- Confirm the booking and thank the guests for choosing your place.
- Share check-in instructions, including key access or smart lock codes.
- Provide directions to the property (especially helpful in rural or complex locations).
- During the Stay: Offer Essential Information
- Place a house manual with:
- Wi-Fi password
- Instructions for appliances (TV, heater, coffee maker, etc.)
- Emergency contacts (yours, maintenance, local services)
- House rules and check-out procedures
- Respond quickly to guest questions or concerns during their stay.
- Place a house manual with:
- Before Departure: Smooth Check-Out Instructions
- Send a friendly reminder about check-out time.
- Ask guests to leave used towels in one place and take out trash if required.
- Provide clear key return instructions (if not using smart locks).
- Encourage guests to leave a review if they had a great experience.
Extra Touches Checklist
Including thoughtful details makes your guests feel special and enhances their overall staying experience. You can include the following things in this manner:
Welcome Basket or Snacks
Offer small snacks, chocolates, or bottled water.
Provide coffee, tea, and sugar for a comforting touch.
A bottle of wine or local treats can make a lasting impression.
Personalized Local Recommendations
Leave a customized guidebook with:
Best local restaurants and cafes
Must-see attractions and activities
Public transport info and nearby grocery stores
Entertainment Options
Provide Netflix, Hulu, or cable TV access.
Stock books, board games, or magazines for downtime.
Offer a Bluetooth speaker for music lovers.
Small but Thoughtful Gestures
Place fresh flowers or scented candles for an inviting smell.
Offer robes, slippers, or extra toiletries for added comfort.
Include a handwritten welcome note to create a personal touch.
Optimizing Your Listing for Success
Now that your space is ready for short-term listing, you need to start optimizing your efforts to gain the best possible results.
High-quality photos of your rental space give your guests a preview of what they are renting to help them make an informed decision. Paired with a compelling description and pricing solidifies the decisions. Here is a checklist you should follow while optimizing your listing:
Photo Uploading Checklist
- Use a High-Resolution Camera or Hire a Professional
- High-quality images increase bookings and make your listing stand out.
- Take photos during daylight hours for natural lighting.
- Use a wide-angle lens to showcase space properly.
- Capture Essential Spaces
- Bedroom(s): Show a neatly made bed with clean linens.
- Kitchen: Highlight appliances, utensils, and a dining area.
- Bathroom: Display fresh towels, toiletries, and a clean shower or tub.
- Living Room: Show cozy seating, entertainment options, and decor.
- Outdoor Areas: Include photos of patios, gardens, pools, or scenic views.
- Stage Your Space Before Taking Photos
- Declutter surfaces and add small touches like fresh flowers or cushions.
- Ensure all lights are on for a warm, inviting ambiance.
- Set up cozy details, such as a table with coffee cups or wine glasses.
- Upload Photos in the Right Order
- Your first 5 images should be the most eye-catching (living room, bedroom, view).
- Arrange photos to create a walkthrough experience of the home.
- Include at least 20-30 high-quality photos to give guests a full view.
Photo Uploading Checklist
Use a High-Resolution Camera or Hire a Professional
- High-quality images increase bookings and make your listing stand out.
- Take photos during daylight hours for natural lighting.
- Use a wide-angle lens to showcase space properly.
Capture Essential Spaces
- Bedroom(s): Show a neatly made bed with clean linens.
- Kitchen: Highlight appliances, utensils, and a dining area.
- Bathroom: Display fresh towels, toiletries, and a clean shower or tub.
- Living Room: Show cozy seating, entertainment options, and decor.
- Outdoor Areas: Include photos of patios, gardens, pools, or scenic views.
Stage Your Space Before Taking Photos
- Declutter surfaces and add small touches like fresh flowers or cushions.
- Ensure all lights are on for a warm, inviting ambiance.
- Set up cozy details, such as a table with coffee cups or wine glasses.
Upload Photos in the Right Order
- Your first 5 images should be the most eye-catching (living room, bedroom, view).
- Arrange photos to create a walkthrough experience of the home.
- Include at least 20-30 high-quality photos to give guests a full view.
Listing Description Checklist
Write an Attention-Grabbing Title
- Example: “Cozy Downtown Loft with Skyline Views & Free Parking”
- Example: “Beachfront Escape | Private Pool & Stunning Ocean View”
- Example: “Modern Studio in the Heart of the Arts District”
Describe Your Space in an Engaging Way
- Highlight the best features (e.g., “Wake up to breathtaking mountain views”).
- Use short, easy-to-read paragraphs with bullet points where needed.
- Mention who your space is ideal for (families, business travelers, couples).
Include a Detailed List of Amenities
- Wi-Fi speed (important for remote workers).
- Pool, hot tub, gym, or special features.
- Fully equipped kitchen with coffee maker and essentials.
Explain Check-In and House Rules Clearly
- “Self-check-in available with a smart lock for hassle-free entry.”
- Clearly state no smoking, pet-friendly or not, and noise rules.
Add a Personal Touch
- “We love hosting guests and are happy to provide local recommendations!”
- “Enjoy complimentary coffee, tea, and snacks during your stay.”
Availability and Pricing Checklist
Research Comparable Listings
Check similar properties in your area for pricing trends.
Adjust rates based on seasonality and demand.
Set Competitive & Flexible Pricing
Use Airbnb’s Smart Pricing to adjust rates based on demand.
Offer weekly or monthly discounts for long-term stays.
Charge a fair cleaning fee that covers costs but isn’t excessive.
Manage Your Availability & Calendar
Keep your calendar updated to avoid cancellations.
Open availability for peak seasons and holidays well in advance.
Enable Instant Book for more reservations.
Set Minimum & Maximum Stay Policies
A 2-night minimum stay can reduce one-night bookings and cleaning workload.
Consider a longer stay discount for digital nomads or business travelers.
Enable Promotions & Last-Minute Discounts
Offer last-minute deals to fill unexpected openings.
Provide early-bird discounts to attract bookings in advance.
By following this checklist, you can grab the attention of your guests and make sure you have maximum bookings while maximizing your profitability.
Post Booking Preparation
Once your guests have booked your rental property through Airbnb, you need to offer them a smooth check-in experience for an excellent first impression. In this manner, post-booking preparation will significantly help you.
In this preparation, you confirm the booking details and prepare for your guest to arrive. Here is my preferred checklist that you might like to have:
Confirming Booking Details Checklist
Verify Guest Information
Check the guest’s profile, reviews, and verification status.
Confirm the number of guests matches the booking.
Ensure they understand house rules (pets, smoking, noise policy, etc.).
Send a Pre-Arrival Message
Thank them for booking and confirming check-in details.
Remind them of the check-in time and key pickup/smart lock instructions.
Share a digital house manual or welcome guide with Wi-Fi, appliance instructions, and local recommendations.
Confirm Special Requests
If they mentioned allergies, ensure the space is properly cleaned.
Set up an extra bed, baby crib, or any requested amenities.
Ask about the estimated arrival time for a smoother check-in experience.
Check Calendar and Payment Status
Make sure the booking reflects correctly in your Airbnb calendar.
Confirm payment has been processed through Airbnb.
Prepare for the Guest Arrival Checklist
Final Cleaning and Setup
Deep clean all rooms, bathrooms, and kitchen.
Make the bed with fresh linens and pillows.
Empty all trash bins and replace liners.
Check for any damaged or missing items and restock essentials.
Double-Check Safety & Security
Test smoke and carbon monoxide detectors.
Ensure all doors and windows lock properly.
Place a flashlight or emergency light in an accessible spot.
Confirm the fire extinguisher and first aid kit are stocked and visible.
Prepare Essential Amenities
Test Wi-Fi and write down the password in a visible place.
Restock toiletries (toilet paper, soap, shampoo, conditioner).
Set up coffee, tea, and a few welcome snacks.
Leave fresh towels and extra blankets.
Set Up a Welcoming Atmosphere
Place a small welcome gift or note for a personal touch.
Consider soft background music or a pleasant scent.
Adjust lighting and temperature for comfort upon arrival.
Last-Minute Check Before Guest Arrives
Ensure keys, smart locks, or entry instructions work smoothly.
Walk through the space to check everything is in order.
Send a friendly check-in reminder a few hours before arrival.
If you have conducted some of these tasks earlier, it is always better to double-check than fumble at the last minute.
Things to Take Care of During the Stay of Your Guests
It is crucial for you to be available, respectful, and handle issues readily during your guest’s stay at your property. This will build your reputation and earn you high star ratings at Airbnb. As a result, you will get repeat bookings and earn better reviews.
Here is my checklist of things to do during your guest’s stay:
Availability Checklist
Check-In with Guests (Without Being Overbearing)
- Send a friendly message after check-in to ensure they’ve settled in comfortably.
- Example: “Hi [Guest’s Name], I hope you’re enjoying your stay! Let me know if you need anything. Have a great time!”
- If you offer in-person check-ins, keep it brief and welcoming.
- Send a friendly message after check-in to ensure they’ve settled in comfortably.
Respect Guest Privacy
- Avoid unexpected visits unless there’s an emergency.
- If staying nearby, be available but discreet.
- If you need to visit for maintenance, inform guests well in advance.
Provide Easy Communication Options
- Let guests know they can reach you via Airbnb messaging, phone, or email.
- Respond quickly (within an hour) to any questions or concerns.
Encourage a Comfortable Experience
- If the property has heating or cooling, ensure guests know how to adjust it.
- Leave clear instructions for using the TV, Wi-Fi, and appliances.
- Offer a guest book or guide with local tips and FAQs.
Handling Issues Checklist
Respond to Issues Immediately
- If a guest reports a minor issue (e.g., Wi-Fi not working, broken appliance), offer a quick fix or guide them through troubleshooting.
- Have a list of reliable local service providers (plumbers, electricians, locksmiths) for urgent repairs.
- If an issue cannot be fixed immediately, offer a partial refund or small compensation as a goodwill gesture.
Address Noise Complaints or Disturbances
- If neighbors or guests report noise issues, politely remind guests of house rules.
- If necessary, contact Airbnb support for assistance.
Handle Guest Requests Professionally
- If guests request extra towels, cleaning, or supplies, accommodate them if possible.
- If guests ask for late check-out, allow it if your schedule permits, or offer alternatives.
Monitor for Emergencies
- If a guest experiences a medical emergency, provide local emergency numbers immediately.
- Ensure guests know the location of fire extinguishers, first aid kits, and emergency exits.
Check-In Before Check-Out
- Send a friendly message the night before check-out with a reminder of key return procedures.
- Ask if they need anything before they leave, increasing the chances of a great review.
With this checklist, you get to prevent negative reviews and create a welcoming, stress-free environment for your guests.
Post Checkout Tasks
Once your guests check out of your property, it is time for you to properly reset your space for the next guest. These tasks revolve around inspecting your property, cleaning and restocking, and requesting reviews from your guests.
Here is the checklist I usually maintain:
Inspection Checklist
Check for Any Damage or Missing Items
- Walk through the property and inspect furniture, walls, and floors for new damage.
- Ensure all bedding, towels, and linens are intact and unstained.
- Test appliances, lights, and electronics to confirm they are working.
- Check that all keys, remotes, and smart locks are in place.
Look for Forgotten Items
- Check drawers, closets, and under the bed for left-behind belongings.
- If guests leave items, contact them and offer to return them (or discard them per policy).
Ensure Security Measures are in Place
- Confirm doors and windows are locked after checkout.
- Replace dead batteries in smoke detectors, remote controls, and keypads if needed.
Cleaning and Restocking Checklist
Deep Clean the Entire Space
- Change and wash all linens and towels.
- Sanitize high-touch areas (door handles, light switches, remotes).
- Scrub and disinfect bathrooms, sinks, and showers.
- Clean kitchen surfaces, appliances, and dishes.
- Empty all trash cans and replace liners.
Check & Restock Essentials
- Refill toilet paper, paper towels, soap, and shampoo.
- Replace coffee, tea, sugar, and kitchen basics.
- Ensure fresh towels, blankets, and pillows are available.
Refresh the Atmosphere
- Open windows briefly to air out the space.
- Add a light air freshener or scented candle.
Request Reviews Checklist
Send a Friendly Post-Stay Message
- Example: “Hi [Guest’s Name], thank you for staying at [Your Listing Name]! I hope you had a great experience. If you have a moment, I’d really appreciate your review. Safe travels!”
Leave a Review for the Guest
- Post a positive and honest review to encourage them to leave one in return.
- If they were great guests, mention it: “Super clean and respectful—would host again!”
- Follow Up If No Review is Left
After a few days, send a gentle reminder if they haven’t reviewed it yet.
- Example: “Hi [Guest’s Name], just a quick follow-up! Reviews help both hosts and guests on Airbnb, and I’d love to hear your feedback. Hope to host you again!”
With this checklist, you get to make sure that your short-term rental property is in top condition. This will earn you appreciation from guests and more positive reviews.
Final Words
So, here is a comprehensive Airbnb host checklist for you to help with your rental property. You can utilize these checklists to prepare your business strategy, and your rental space, and satisfy your guests to the fullest.
If you are not ready before renting your apartment, you might not get enough traction from your rental business. Also, one bad review can severely impact your Airbnb rental business. Therefore, it is crucial you stay prepared for any situation using these checklists.
I encourage you to save these checklists for future use and use them whenever you deem necessary. Subscribe to our newsletter for similar helpful articles for your short-term rental businesses.
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